Document Management
Here at Berwicks we believe that documents are the lifeblood of a business. That’s why it is imperative to have streamlined management system for your documents. With a Document Management system in place, your organisation can expect increased profits, improved competitive advantage and reduced risk.
To ensure your organisation operate most efficiently day-to-day, your documents need be stored routed and accessed effectively.
The Berwick’s Document Management system works with state-of-the-art software to ensure that your documents are stored in the most secure manner, whilst still being able to be accessed with ease for maximum workflow efficiency.
Evolve Your Document Management. Evolve Your Business.
Business workflow can be improved immediately with integrated solutions of managed paper and digital documents.
Scan
Scanned documents allows documents to be stored in both digital and paper formats.
Scan
Scanned documents allows documents to be stored in both digital and paper formats. Meaning your documents are now easily shared, secured and backed up. We provide efficient scanning solutions with dedicated scanners and multifunction systems.
Berwicks offer two types of scanning: Centralised (for businesses with large volume of similar documents processed) and Distributed (for businesses that want to capture information from across the organisation).
Capture
With Optical Character Recognition (OCR) and barcode technology, document information has never been easier to capture.
Capture
With Optical Character Recognition (OCR) and barcode technology, document information has never been easier to capture. Capture Solutions can automate the indexing process whilst boosting your productivity.
Berwicks’ Capture Strategies have several methods to read information from a document:
- Zone OCR: Is the process of converting scanned text to editable text. Software can be set up to read information from the same area or zone of a scanned document.
- Barcodes: Barcodes on a document can be read and used to store a document. Barcodes often include information like an order number.
- Integration: With ERP software, more information can be pulled from previous queries captured (either from Zone OCR or Barcodes). Eg. If order number is known, related information like customer name and address can be found in relation to that order number.
Search
Find the right information in the right documents in seconds.
Search
Find the right information in the right documents in seconds. Electronic Document Management (or Content Management) system all documents to be stored in one place: scanned document, Microsoft Office documents, PDF’s, photos and emails.
There are multiple ways on how your Document Management System can find your documents:
- Index Fields: One single document can be assigned multiple index fields. These can be customer name, order number, date, or a customised field suited for your business need.
- Folders: Your organisation’s folders can be configured to whatever your organisation sees fit. Possibilities are endless meaning there will always be a solution for every business.
- Open Search: Similar to popular search engines where users can type an open search term and find all documents related to that term. Using OCS, content pulled from documents can now be fully searchable, making it nearly impossible to lose a document in your filing system.
Share
Mobile workers can view documents securely through laptops, tablets, smart phones, and browser-based document viewers.
Search
Mobile workers can view documents securely through laptops, tablets, smart phones, and browser-based document viewers. This also means clients and vendors can have access to documents for improved customer service.
With a web-browser interface, users can access view, email, print, and share information anywhere, anytime.
Integrate
Document Management technology can be integrated with your line-of-business applications for streamlined data entry and retrival.
Integrate
Whether your organisation has an ERP (Enterprise Resource Planning), CRM (Customer Relationship Management), or a proprietary accounting system, Document Management can be integrated to enhance your business.
Document Management technology can be integrated with your line-of-business applications for streamlined data entry and retrival.
Automated Date Entry: Capture software can be used to read data off of scanned documents and automatically entred in your ERP system. This eliminates manual labour while increasing accuracy.
Linked Files: Scanned documents can be linked against a customer record. For example, a work order can be linked to a customer’s account. For example, through your accounting system, you could click a link and see the associated scanned documents.
Secure
Your documents can now be secured behind password-protected access and can be recorded against a view log meaning a higher level of privacy and security to reduce risk.
Secure
Your documents can now be secured behind password-protected access and can be recorded against a view log meaning a higher level of privacy and security to reduce risk.
Backup
All you critical documents in digital format can be backed up off-site.
Backup
All you critical documents in digital format can be backed up off-site. This means that your business is at far less risk from a natural disaster or fire.
With an Electronic Document Management system, you can implement a recovery plan in an event of a disaster. With regular backups, you can rest assured that your critical business information can always be restored with a few easy click.
Make sure your business documents are managed in the best way possible. Contact us today to arrange a confidential consultation.
Document Management at a glance
Having well organised documents will do wonders for your business
Your documents cabe stored, retrieved and distributed through your work flow system with ease. Assessment of your business needs before recommending a Document Management solution for your organisation.
Benefits:
Save Time
Improve Security
Retrieve Data
Environmental Benefits
Easy to Share
Easy to Access
Why Unmanaged Documents Are a Risk
Consider how an average business handles their documents:
